You are probably familiar with the method of Getting Things Done, but perhaps this is even easier. Here is a nice trick to set your priorities in your inbox even easier.
This is a way you can easily sort tasks and projects based on their importance:
- – Important: you have to do something with it, now or in the long term.
- – Not important: you do not have to do anything with it. It can be delegated or deleted.
1. Urgent and important:
- – This has priority among all of your other to do’s.
- – You skip everything to pick it up now (or asap).
- – For example: an issue with a very important customer that needs to be resolved as soon as possible.
2. Not urgent, but important:
- – To do’s you should do, not necessarily asap but you should not forget about them.
- – For example: organizing an event in Q4. It is certainly important that it will be fixed on time, but you still have time to organize it.
3. Not important, but urgent:
- – These are to do’s that do not necessarily have to be done by yourself, delegate these to your PA.
- – For example: booking trips, scheduling meetings, inbox management, administration, time management, arranging the best nanny, arranging gifts, helping with moving / renovating, converting subscriptions, you name it!
4. Not urgent and not important:
- – Things that you could delete and cost you unnecessary time and a lot of distraction.
- – For example: endless social checking.
As an entrepreneur it is smart and important to keep your focus on points 1 and 2. Of course you can delegate point 3 to your assistant and delete point 4.